Administrative Assistant (Level 2)

About the role

We are looking for a proactive Administrative Assistant (Level 2) to provide entry‑level administrative support to one or more leaders and functional teams. The role involves handling routine office tasks, managing communications, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Prepare memos, documents, reports, spreadsheets (including charts and graphs) and presentations using various software platforms.
• Collect data, compile information and take accurate meeting minutes.
• Schedule meetings, maintain calendars and manage appointments using computer applications.
• Answer, screen and forward telephone calls, take messages, and handle incoming mail and correspondence.
• Operate standard office equipment such as copy machines and order office supplies.
• Maintain organized office files and perform other duties as assigned.

Required profile

• Current/valid certification or recommendation as required.
• Two to three years of post‑high‑school education.
• Five years of diverse clerical experience or equivalent.
• Strong written and verbal communication skills.
• Ability to work with discretion, confidentiality and integrity.
• Effective problem‑solving, organization and prioritization abilities.

Required skills

• Proficiency with Windows operating system.
• Experience using Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to operate and maintain standard office equipment.