Station Administrator

About the role

IITA is looking for a Station Administrator in Antananarivo, Madagascar, on a 2-year renewable contract. The role oversees the day-to-day operational, financial and administrative functions of IITA's activities in Madagascar, supporting the Country Representative in coordinating with government authorities, donors and the IITA Hub Office in Dar es Salaam.

Key responsibilities

• Supervise the day-to-day administrative and operational activities of the station.
• Support project financial management and prepare and review monthly financial reports, bank reconciliations and cash and bank reports.
• Process payroll requests for Nationally Recruited Staff (NRS) and remit statutory obligations such as PAYE and pension contributions.
• Oversee procurement and ensure compliance with Institute policies and regulations.
• Maintain relationships with host government institutions and coordinate official visits by donors and partners.
• Prepare and monitor operational and capital budgets, and liaise with Headquarters and regional hub support units.
• Coordinate travel arrangements for project staff and set up workplace health, safety, security and fire prevention measures.
• Keep accurate administrative, financial, personnel and operational records and implement IITA policies and administrative guidelines.

Required profile

• Master's degree in finance, accounting, economics and management, or a related field.
• Minimum of seven years' experience in a similar role in a well-structured environment.
• Demonstrated experience in grant administration, donor compliance, procurement and contract management, preferably in an international non-profit or development organization.

Required skills

• Strong knowledge of accounting, budgeting, cash management, financial reporting and project financial management, with proficiency in accounting software.
• Good understanding of audit, risk and quality management principles.
• Analytical, problem-solving and organizational skills, with strong communication and stakeholder management abilities.